OUR OFFICE

The Office of the Municipal Accountant is in charge of both the accounting and internal audit services of our municipality. Appraise the Sanggunian and other local officials on the financial conditions and operations

VISION

Manage the system of accounting and reporting which provides for the necessary internal controls to ensure that the transactions are properly authorized and recorded, liabilities recognized and assets are safeguarded against unauthorized use or disposition.

MISSION

A strong dynamic, responsible office worthy of public trust that upholds .transparency and accountability in the local government unit.


OUR SERVICES OFFERED:

PROCESSING FOR CHECK DISBURSEMENT VOUCHER

Requirements to be complied by the client:

  1. For initial salary
    • Appointment duly approved by the Appointing Authority
    • Oath of Office
    • Statement of Assets and Liabilities
    • Daily Time Record (DTR)
    • Assumption of Office
  2. For Promotions and Salary Differential
    • Notice of Salary Adjustments
    • Daily Time Record (DTR)
    • Assumption of Office (for Promotions)
  3. For Computation of Leave Credits
    • Approved Certification of Leave
    • Certification of Available Leave Credits
    • Clearance, if in excess of thirty days
    • Medical Certificate if sick or maternity leave
    • Marriage Contract for first maternity leave
  4. For Terminal Leave
    • Approved application for leave
    • Complete service record
    • Clearance from money, property and legal accountability
    • Statement of Assets and Liabilities
    • Copy of last appointment if employed and certificate of canvass if elected officials
    • If due to retirement, copy of appointment showing highest salary received. If salary under last appointment is not the highest.
  5. For Travel/Training Expenses
    • Approved Travel Order
    • Approved itinerary of travel
    • Certificate of travel complete
    • Certificate of Appearance
    • Official receipts, tickets, boarding pass, terminal fee
  6. For Overtime Services
    • Authority to render overtime services
    • Daily time record
    • Accomplishment report signed by the employee and supervisor
  7. For Purchases
    • Approved purchase request
    • Approved purchase order
    • Original invoices
    • Inspection and acceptance report
  8. For emergency purchases
    • Canvass papers at least three (3) price quotations from bonafide suppliers
    • Certificate of emergency purchases
    • BAC Resolution
  9. For Purchase from exclusive distributors
    • Certificate of exclusive distributorship
    • Certificate that there are no sub-dealers selling at lower price and no suitable substitute available
  10. For purchase thru public bidding
    • Abstract of bids supported by winning bidder’s offer and bid tenders of other participants
    • Notice of Award/Acceptance
    • Performance bond of the winning bidder
    • BAC Resolution
  11. For Negotiated Contracts
    • Authority to enter into negotiated contract
    • Contract documents, performance bond and contractor’s accreditation
    • Plans and specifications
    • Program of works and detailed cost estimates
    • Notice to Proceed
    • Certificate of Acceptance and Inspection Report
  12. For contract thru public bidding-infrastructure
    • All under negotiated contracts except Authority to enter into negotiated contract
    • Advertisement/Call for Bid
    • Abstract of bids with winning bidders offer and bid tenders of other participants
    • Letter of award/acceptance of bid/proposal
  13. For succeeding/final payments
    • Bill of creditor and statement of work accomplishment
    • Inspection report
    • Certificate of completion and acceptance
  14. For claims for repairs
    • Job order/contract
    • Waste material report
    • Pre and post repair inspection report

FEES: NO FEES REQUIRED

SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday 8:00AM to 12:ooNN and 1:00PM to 5:00PM

HOW TO AVAIL OF THE SERVICE:

StepApplicant/ClientOffice of the Municipal Accountant’s ActivityDuration of ActivityPerson-In-Charge
1Proceed to the Office of the Municipal Accountant. Present the duly signed Obligation Request (OBRE) by the Requesting Official and Budget Officer for General Fund and SEF with supporting documents depending on type of claim. (Please refer to the attached checklist of mandatory minimum supporting documents for common transactions.)Receives and Review Obligation Request (OBRE) duly signed by the Requesting Official and Budget Officer for General Fund and SEF with complete supporting documents. Records and get a copy of OBRE and forward to the Municipal Accountant.5 MinutesEvelia A. Quiachon
Accounting Clerk II
General Fund
2Reviews and verifies OBRE and supporting documents.5 MinutesJose J. Bangcaya
Municipal Accountant
3Prepares and Signs Disbursement Voucher (DV) and Journal Entry Voucher (JEV)5 MinutesJose J. Bangcaya
Municipal Accountant
4Forwards the signed DV, JEV, OBRE and other supporting documents to the Office of the Municipal Treasurer for signature as to availability of funds and Approval of the Municipal Mayor then preparation of the check.2 MinutesEvelia A. Quiachon
Accounting Clerk II
5Upon receipt of the duly approved Check Disbursement Voucher and supporting documents from Office of the Municipal Treasurer, prepares Accountant’s Advice of Local Check Disbursements.5 MinutesJose J. Bangcaya
Municipal Accountant
6Issues the official receipt and acknowledge receipt of the check from the Office of the Municipal Treasurer

CHECKLIST OF MANDATORY MINIMUM SUPPORTING DOCUMENTS FOR COMMON TRANSACTIONS

1. For INITIAL SALARY
1.1. Appointment duly approved by the Appointing Authority
1.2. Oath of Office
1.3. Statement of Assets and Liabilities
1.4. Daily Time Record
1.5. Assumption of Office
8. For EMERGENCY PURCHASES
8.1 Canvass papers in at least three (3) price
quotations from bonafide suppliers
8.2 Certificate of emergency purchase
2. For PROMOTIONS AND SALARY DIFFERENTIAL
2.1 Approved Appointment or Notice of Salary Adjustments
2.2 Daily Time Record
2.3 Assumption of Office
9. For PURCHASE FROM EXCLUSIVE DISTRIBUTORS
9.1 Certificate of Exclusive distributorship
9.2 Certificate that there are no sub-dealers
Selling at lower prices and that no suitable
Substitute are available
3. For COMMUTATION OF LEAVE CREDITS
3.1. Approved certificate of leave
3.2. Certification of available leave credits
3.3. Clearance, if in excess of thirty days
3.4. Medical Certificate if sick or maternity leave
3.5. Marriage Contract for first maternity leave
10. For PURCHASES THRU PUBLIC BIDDING
10.1 Abstract of bids supported by winning bidder’s
Offer and bid tenders of other participants
10.2 Notice of Award/Acceptance
10.3 Performance bond of winning bidder
4. For TERMINAL LEAVE
4.1. Approved application for leave
4.2. Complete service record
4.3. Clearance from money, property and legal accountability
4.4. Statement of Assets and Liabilities
4.5. Copy of Last Appointment
4.6. If due to retirement, copy of appointment showing highest salary received if salary under last appointment is not the highest.
11. For NEGOTIATED CONTRACTS
11.1 Authority to enter into negotiated contract
11.2 Contract documents, performance bond and
Contractor’s accreditation
11.3 Plans and Specifications
11.4 Program of Work and detailed cost estimates
11.5 Notice to commence work
11.6 Certificate of acceptance and inspection report
5. For TRAVEL/TRAINING EXPENSES
5.1. Approved Travel Order
5.2. Approved Itinerary of Travel
5.3. Certificate of Travel Complete
5.4. Certificate of Appearance
5.5. Official Receipts, Tickets, Boarding Pass,
Terminal Fee
12. For CONTRACT THRU PUBLIC BIDDING – INFRA
12.1 All under NEGOTIATED CONTRACTS except
Authority to enter into negotiated contract
12.2 Advertisement/Call for bid
12.3 Abstract of Bids with winning bidder’s offer
And bid tenders of other participants
12.4 Letter of award/acceptance of bid/proposal
6. For OVERTIME SERVICES
6.1. Authority to render overtime service
6.2. Daily Time Record
6.3. Accomplishment report signed by the employee and supervisor
13. For SUCCEEDING/FINAL PAYMENTS
13.1 Bill of Creditor and statement of work
Accomplishment
13.2 Inspection Report
13.3 Certificate of Completion and Acceptance
7. For PURCHASES
7.1. Approved Purchase Request
7.2. Approved Purchase Order
7.3. Original Invoices
7.4. Inspection and Acceptance Report
14. For CLAIMS FOR REPAIRS
14.1 Job Order/Contract
14.2 Waste Material Report
14.3 Pre and Post Repair Inspection Report